What invoice fields does Data Extractio extract?

Data Extractio extracts: header fields (vendor name, invoice number, invoice date, due date, PO number, payment terms, billing address), line items (description, quantity, unit price, line total), and totals (subtotal, tax, discounts, total amount due).

Does Data Extractio validate invoice math automatically?

Yes. After extraction, Data Extractio runs math validation checks: line item totals (quantity × unit price), subtotal (sum of line totals), and the grand total (subtotal plus tax and shipping, minus any invoice-level discount). Any discrepancies are flagged so you can review before exporting.

Can I correct extracted invoice data?

Yes. Data Extractio has a built-in edit mode on the invoice review page. You can correct any field. Optionally, save corrections back as a template so future invoices from the same vendor extract more accurately.

Stop Re-Typing Vendor InvoicesInto Excel.

Upload your vendor invoice PDF and AI extracts the vendor, line items, and totals into a clean flat table — easy to map into QuickBooks, Xero, or Sage. Built-in math validation catches errors before you export. No templates to configure. Results in under 30 seconds.

Your team is paying $15 to process every invoice. Manually.

AP teams processing 500 invoices a month spend 25–40 hours on pure data entry — an entire work week, every month. Manual entry leaves you exposed to:

Transposed numbers

Typos that quietly corrupt your financial reporting.

Missed math errors

Vendor totals that don't add up, caught too late.

Messy spreadsheets

Hours spent reformatting before you can import into QuickBooks or Xero.

There's no good reason for it. The PDF has all the data. You're just copying it by hand.

Three steps. No setup. No manual area selection.

1. Upload your invoice

Drag and drop any digital vendor invoice PDF — multi-page, any layout, any vendor format.

2. AI extracts everything

Vendor, invoice number, payment terms, every line item, totals — automatically. Math is validated on the spot.

3. Export QuickBooks-ready data

Confirm the data, correct anything if needed, then download a clean flat-table Excel or CSV — easy to map into QuickBooks, Xero, or Sage.

Built for AP & Procurement Teams

Every feature is designed around the real workflow of processing vendor invoices at scale.

AI extracts everything — zero setup

No templates to configure, no area selection. Upload, done.

Automated math validation

Every line total, subtotal, tax, and grand total is checked automatically — including invoice-level discounts. Mismatches surface before you export.

Edit anything, instantly

Review every extracted field. Fix a number in seconds without leaving the page.

Gets smarter with your vendors

Correct it once, it remembers. Next invoice from the same vendor extracts better automatically.

Multi-page invoices, handled

No splitting files, no workarounds — reads across pages and deduplicates automatically.

Always in control

Not happy with what the AI extracted? Open the manual panel, select any section yourself, and apply it. You decide what goes into the final export.

Ready to stop copying invoices by hand?

Start free — 15 invoices included, no credit card required.

Frequently Asked Questions

How does AI invoice data extraction work?

Data Extractio uses AI to read your invoice PDF and extract header fields, all line items, and totals. The result is structured data you can review, edit, and export to Excel or CSV.

What invoice fields are extracted?

Header fields (vendor, invoice number, date, due date, payment terms), line items (description, quantity, unit price, line total), and totals (subtotal, tax, discounts, amount due).

Does it validate the invoice math?

Yes. Data Extractio checks line item totals, subtotal, and the grand total (including tax, shipping, and any invoice-level discount) automatically. Discrepancies are flagged before you export.

Can I correct extraction errors?

Yes. An edit mode lets you correct any field. You can also save corrections as a vendor template so future invoices from the same vendor extract more accurately.

Will the Excel export format work with my accounting software?

Yes. Data Extractio exports a clean, flat table — one row per line item, with vendor and header fields repeated on every row, no merged cells or multi-row headers. It's easy to map into QuickBooks, Xero, Sage, or other accounting software import tools.